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Contest Budget Form Actual

D70 AREA AND DIVISION CONTEST BUDGET v2.6

Area/Division: _______________________________           Host Club:__________________________________

Contest Date:________________________________          Contest Venue:_______________________________

Submit actuals no later than 30 days after the contest to Budgets and Claims Officer.
If you are doing this form on paper, fill in all boxes.
If you are filling this form online, fill in the white boxes only. Excel will fill out the rest.
Once completed, print the form. The form is to be signed by the Area Director and the host Club
President and sent to the Budget and Claims Officer

INCOME

Amount you charged each guest $_________
Number of paying guests $_________ people @ $_________ each = $_________
Contributions from clubs
(attach minutes or acknowledgement
signed by each Club President)
each = $_________
Other income eg donations
(does not include raffle)
____________________________ each = $_________
Total Income ———————————————— ————– —————– each = $_________

CATERING EXPENSE

Cost that you charged per head $_________
Number of paying guests _________ people @ $_________ each = $_________
Number of NON-paying guests
Area/Div Directors _________ each = $_________
Judges _________ people @ $_________ each = $_________
Chief Judge _________ people @ $_________ each = $_________
Target Speaker _________ people @ $_________ each = $_________
Special Guests _________ people @ $_________ each = $_________
Self Catering
Use ONLY if catering is a fixed cost irrespective of number of guests attending
each = $_________
Total Catering Expense (B) each = $_________

OTHER EXPENDITURE

Division/District contestants (mandatory) $_________
Trophies (purchase from Toastmasters Supplies Australia) $_________
Engraving $_________
Room Hire $_________
Equipment Hire $_________
Gifts/Thank You cards $_________
Printing $_________
Telephone $_________
Decorations $_________
Certificates/Certificate Holders and Contest Forms (purchase from Toastmasters Supplies Australia) $_________
Other (specify) _____________________ $_________
Total Other Expenditure (C) $_________
Total Expenditure (B+C) $_________
FUNCTION SURPLUS/LOSS (A – B – C) $_________
Raffle
Raffle Income $_________
Raffle Expense $_________
Raffle Profits (D) $_________
FINAL SURPLUS/-LOSS (A-B-C+D) $_________

If the the final figure is a deficit, no payment will be made unless the budget was approved.
Area Director (name, signature & date)                                                Host Club President (name, signature & date)
                        Name___________________________                            Name ______________________________
                        Signature ________________________                           Signature ___________________________
                        Date ____________________________                           Date _______________________________ 

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