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Contest Budget Form

D70 AREA AND DIVISION CONTEST BUDGET v2.6

Area/Division: _______________________________           Host Club:__________________________________

Contest Date:________________________________          Contest Venue:_______________________________

Submit budget at least 21 days prior to the contest.

If you are doing this form on paper, fill in all boxes.

If you are filling this form online, fill in the white boxes only. Excel will fill out the rest.

Once completed, print the form. The form is to be signed by the Area Director and the host Club

President and sent to the Budget and Claims Office

INCOME

Amount you will charge per guest $_________
Number of paying guests $_________ people @ $_________ each = $_________
Contributions from clubs
(attach minutes or acknowledgement
signed by each Club President)
each = $_________
Other income eg donations
(does not include raffle)
____________________________ each = $_________
Total Income ———————————————— ————– —————– each = $_________

CATERING EXPENSE

Budgeted cost to charge per head $_________
Number of paying guests _________ people @ $_________ each = $_________
Number of NON-paying guests
Area/Div Governors _________ each = $_________
Judges _________ people @ $_________ each = $_________
Chief Judge _________ people @ $_________ each = $_________
Target Speaker _________ people @ $_________ each = $_________
Special Guests _________ people @ $_________ each = $_________
Self Catering
Use ONLY if catering is a fixed cost irrespective of number of guests attending
each = $_________
Total Catering Expense (B) each = $_________

OTHER EXPENDITURE

Division/District contestants (mandatory) $_________
Trophies (purchase from Toastmasters Supplies Australia) $_________
Engraving $_________
Room Hire $_________
Equipment Hire $_________
Gifts/Thank You cards $_________
Printing $_________
Telephone $_________
Decorations $_________
Certificates/Certificate Holders and Contest Forms (purchase from D70 Supplies) $_________
Other (specify) _____________________ $_________
Total Other Expenditure (C) $_________
Total Expenditure (B+C) $_________
FUNCTION SURPLUS/LOSS (A – B – C) $_________

Excel colours this total red if the figure shows a loss.
This budgeted figure must be a surplus ($1 to $50) for the budget to be approved
If the contest results in a deficit, reimbursement will only be made if the budget has been approved.
Area Director (name, signature & date)                                                Host Club President (name, signature & date)
                        Name___________________________                            Name ______________________________
                        Signature ________________________                           Signature ___________________________
                        Date ____________________________                           Date _______________________________ 

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