The General Evaluator (GE) may also be known as the Master Evaluator in some clubs.
This role is about improving the process while overseeing the execution of the meeting. You have the responsibility of reviewing and assessing the evening’s proceedings and members’ performances from the time the meeting opens to the time of your evaluation speech.
The GE is a kind of project manager. As GE, your responsibilities include:
- Ensuring the speech and leadership project evaluators know their responsibilities
- Supervising the timer, grammarian and Ah-Counter
- Evaluating everything that takes place during the club meeting
- Making sure each activity is performed correctly
Before the Meeting
Several days before the meeting, contact the person who will be Chairman of the meeting and confirm the meeting program.
You should also develop a checklist to follow during the meeting so you don’t have to keep all the details in your head. Some clubs have a prepared checklist.
Remember, that every evaluation will need to be brief to stay in time.
You’ll also need to contact members serving as:
- Individual evaluators
Remind them of their assignments, and brief evaluators on their responsibilities, and the members they will evaluate.
Make sure the evaluators understand that evaluation is a positive, helping act that enables fellow Toastmasters to develop their skills.
Your final task before the meeting is to prepare a brief verbal explanation detailing:
- The purpose, techniques and benefits of evaluation so guests and new members will better understand the function of evaluations.
- How evaluation is a positive experience designed to help people overcome flaws and reinforce good habits in their presentations.
On meeting day:
- Arrive early.
- Make sure all evaluators are present and that they have the appropriate speaker or leader’s manual.
- If an evaluator is absent, consult with the vice president education and arrange for a substitute.
- Ask each evaluator if he or she has any questions about the project objectives to be evaluated, verify each speaker’s time and notify the timer if there are any changes.
- Take your seat near the back of the room. This will ensure you have a good view of the meeting and all its participants.
During the meeting, use your checklist and take notes on everything that happens (or doesn’t, but should).
For example: Is the club’s property (e.g. trophies, banner, educational material) properly displayed? Were there unnecessary distractions that could have been avoided? Did the meeting, and each segment of it, begin and end on time?
Study each participant on the program.
Look for good and less than desirable examples of preparation, organization, delivery, enthusiasm, observation and general performance of duties.
Finally, give your general evaluation of the meeting when called upon to do so.
Delivering Your Evaluation
- Use your checklist and the notes you took during the meeting.
- Phrase your evaluation so it is helpful, encouraging and motivates club members to implement the suggestions.
- You may wish to comment on the quality of evaluations. Were they positive, upbeat, helpful? Did they point the way to improvement?
- When you’ve completed your evaluation, return control of the meeting to the Chairman.
Being general evaluator is a big responsibility and it is integral to the success of every single club member.
It is a big role with many members and facets of the meeting to evaluate. Many GEs run over time because they try to include too much. Do not re-evaluate the topic of a speech just the evaluation thereof. keep points precise and concise.