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Motions and Amendments

RULES GOVERNING MOTIONS AND AMENDMENTS

A motion can be either Procedural or Substantive.
A Procedural Motion is one dealing with the conduct of the meeting.
A Substantive Motion is one ordering something to be done.

A Substantive Motion:

    1. Must commence with “That”
    2. Must be specific
    3. Must be unambiguous
    4. Must not be worded in the first person
    5. Must be in one sentence
    6. May be in parts
    7. May incorporate an explanation
    8. May be in the negative
    9. Must not attempt to revive a previously rejected motion
    10. Must be proposed and seconded (not by the Chairman)
    11. May be amended
    12. May be altered „by leave‟
    13.  May be withdrawn „by leave‟
    14. Gives a right of reply to mover, closing the debate
    15. Should preferably be submitted in writing
    16. May be rescinded after being adopted

An amendment is an alteration or proposed alteration to the terms of the motion designed to improve but not contradict it. The amendment can be to leave out, to leave out and insert, or to add new words.

An amendment:

    1. Must commence with “That”
    2. Must be specific
    3. Must be unambiguous
    4. Must be relevant to the motion
    5. Must be within the scope of the notice convening the meeting
    6. May not contradict the motion or any amendment previously adopted
    7. Must not attempt to revive any amendment previously rejected
    8. Must be proposed and seconded, but not by the Chairman or mover or seconder of the original motion
    9. Must be moved after the motion has been seconded but before it has been voted on
    10. May not be amended
    11. May be altered „by leave‟
    12. May be withdrawn „by leave‟
    13. Gives no right of reply to the mover of the amendment
    14. Should preferably be submitted in writing
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